Answer:
A formal definition is based upon a concise, logical pattern that includes as much information as it can within a minimum amount of space. The primary reason to include definitions in your writing is to avoid misunderstanding with your audience.
However, sending a formal letter can show your professionalism and seriousness with regard to the working relationship, as it takes more effort to write a formal letter. This creates goodwill in the eyes of your client or other professional contacts.
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