ANSWER:
Step 1: Purchase request submission
Accountable person: Requester
When employees spot needs, they can request the items or services by raising purchase requests. The requester holds the responsibility to fill out the purchase requisition form legibly with accurate information.
Step 2: Request screening
Accountable person: Purchasing Agent
Once a purchase request is created, the purchasing officer will receive an alert to verify the information. If the purchase request form is incomplete, the purchaser could either fill out the missing information or return the PR back to the requester. If everything seems to be in order, the purchasing agent can forward it to further approval (if required) or generate a purchase order.
Step 3: Manager review
Accountable person: Requester's manager or Finance Team
In some organizations, the purchase request form is forwarded to the requester's manager to ensure that the value of purchase doesn't exceed the department/requester's spending limit. The manager can either approve and forward it to the finance team for PO generation or send back the request to the initiator with specific comments as to why the request was rejected.
EXPLANATIONS.
